Embark on a rewarding career journey with Aserra Group, a dynamic entity established in 2009 with a steadfast commitment to identifying and cultivating lucrative opportunities within the energy sector. We operate with an unwavering dedication to the highest standards of integrity, transparency, and accountability, leveraging our profound industry insights and operational expertise to unlock significant growth and foster economic development and environmental sustainability across our operational regions.
# Explore Dynamic Career Opportunities with Aserra Group
We are actively seeking passionate and skilled professionals to join our expanding team. Discover roles where your contributions directly impact our continued success and strategic objectives.
## 1. Operations Administrator
This vital role ensures the smooth daily functioning of our shipping operations through meticulous administrative support.
Key Responsibilities
* Monitoring and maintaining accurate balances of petty cash and emergency funds allocated to vessels.
* Initiating and managing requests for petty cash and emergency cash disbursements.
* Compiling and reconciling invoices, verifying final disbursement accounts received from agents.
* Generating comprehensive daily Vessel Data Recorder (VDR) reports for group-level distribution.
* Tracking and overseeing payment schedules and vessel billing statements.
Essential Skills & Experience
* A Bachelor’s degree in Business Administration, Logistics, or a closely related discipline is highly preferred.
* Demonstrated experience of 2-5 years in administrative support capacities, ideally within the demanding shipping or logistics sectors.
* Proficiency in the Microsoft Office Suite (Word, Excel) and other pertinent operational software.
* Exceptional attention to detail coupled with strong problem-solving abilities.
* A foundational understanding of shipping industry processes and regulatory frameworks is considered a distinct advantage.
* Familiarity with robust document management and record-keeping systems.
## 2. Procurement Administrator
As a Procurement Administrator, you will play a crucial role in securing the goods and services essential for our operational excellence.
Key Responsibilities
* Developing and executing comprehensive purchasing and procurement plans, meticulously recording and preparing for company needs.
* Establishing standardized procedures for acquiring goods and services to ensure alignment with company requirements.
* Adjusting specifications for goods and services to perfectly match internal demands and operational needs.
* Proactively sourcing and engaging with vendors and suppliers capable of fulfilling the company's requirements, directly managing these relationships.
* Conducting detailed comparative cost analyses from various suppliers to identify and shortlist those meeting stringent company criteria and budgetary constraints.
* Overseeing the receipt of goods, processing invoices, and executing financial transactions with vendors and suppliers.
* Drafting and managing cooperation contracts between suppliers and the company.
* Implementing rigorous inventory control and performing regular checks on goods received.
Essential Skills & Experience
* A Bachelor’s degree in Business Administration, Logistics, or a related field is preferred.
* A proven track record of 2-5 years in procurement or purchasing roles, ideally within the shipping or logistics industry.
* Strong command of procurement processes, including vendor selection, negotiation tactics, and contract administration.
* A high level of proficiency in Microsoft Office Suite (Word, Excel) and other relevant software applications.
* Knowledge of shipping industry operations and the capacity to discern specific procurement needs pertinent to the sector.
## 3. Finance & Accounting (AP/AR/Tax Specialist)
This critical position supports our financial health by managing accounts payable, accounts receivable, and tax compliance with precision.
Key Responsibilities
* Collecting and submitting invoices punctually, adhering to established deadlines.
* Performing thorough monthly reconciliations of Accounts Receivable and Accounts Payable balances.
* Compiling and presenting comprehensive billing invoice lists to direct supervisors.
* Proactively following up on outstanding invoices and accurately allocating incoming payments.
* Updating estimated cash flow receipts and monitoring Accounts Receivable arrears.
* Accurately inputting accounting journal data into the company's designated financial system.
* Scrutinizing and verifying the completeness of all documentation related to financial transactions.
* Maintaining precise financial records, preparing insightful financial reports, and conducting financial analysis to underpin business operations.
* Ensuring absolute compliance with all accounting regulations and internal financial policies.
* Developing tax planning strategies, accurately calculating and reporting company taxes, preparing both commercial and fiscal financial reports, meticulously recording company transaction data, and managing the company's tax systems.
Essential Skills & Experience
* A Bachelor’s degree or higher in Finance, Accounting, Tax, or a related field.
* Extensive experience of 3-7 years in Finance, Accounting, and Tax roles.
* Exceptional analytical capabilities and meticulous attention to detail.
* Proficiency in utilizing finance software such as Accurate, Tax, or similar platforms.
* Outstanding communication and interpersonal skills.
* Demonstrated ability to meet stringent deadlines and perform effectively under pressure.
* Preferable knowledge of PNBP (Penerimaan Negara Bukan Pajak – Non-Tax State Revenue).
* Proven capability to proficiently manage various auditing scenarios.
## 4. Port Captain
The Port Captain is instrumental in overseeing fleet operations, ensuring compliance, safety, and operational efficiency across our vessels.
Key Responsibilities
* Developing, promoting, and ensuring the rigorous implementation of company policies, systems, and procedures within the fleet department.
* Coordinating, regulating, directing, educating, analyzing, evaluating, improving, and monitoring all activities, work processes, and personnel onboard vessels.
* Ensuring seamless, timely, and budget-conscious execution of all loading and discharge operations for bulk materials and liquid cargo.
* Guaranteeing the seaworthiness of all vessels under responsibility through diligent daily monitoring reports.
* Coordinating with Masters regarding the recruitment, transfer, and familiarization processes for new crew members.
* Diligent follow-up and close-out of deficiencies identified during Port State Control (PSC) inspections, entity classifications, terminal inspections, and external audits.
* Organizing and executing internal audits for operational matters, in coordination with relevant departments (e.g., Logistics for Stock Opname, DPA for ISM, CSO for ISPS, Technical for Engine Performance).
* Maintaining robust communication and coordination with local agencies and stakeholders, in conjunction with the External Relations Department (e.g., UPP/KSOP/Mariner).
* Issuing comprehensive daily and weekly operation reports from an operational perspective.
Essential Skills & Experience
* Hold a Marine Engineer Class III (ANT-III) certificate or possess a Bachelor's Degree (S1) in Logistics, Marine Engineering, Management, or another relevant major.
* A minimum of 2-5 years of experience as a Fleet Officer or Port Captain within a reputable shipping company.
* Profound knowledge of vessel operations, particularly for Tug & Barge, Tanker, SPOB, or similar vessel types.
* Understanding of communication flows related to port clearance, permit issuance, and vessel documents/certificates in accordance with Indonesian rules, regulations, and codes.
* Excellent communication skills, a collaborative team player, strong leadership qualities, and exceptional attention to detail.
* Proficient computer skills, especially with MS Office, CMMS, VMS, FMS, and other vessel monitoring instruments.
## 5. Port Engineer
This role involves critical oversight of vessel maintenance, repairs, and the safe execution of all engineering requirements, both in port and at shipyards.
Key Responsibilities
* Taking full responsibility for scheduling, coordinating, and overseeing vessel maintenance, repairs, and the safe execution of all engineering needs.
* Managing the annual repair and maintenance budgets, as well as capital expenditure development.
* Developing detailed repair specifications and actively managing vessel repairs through direct oversight of all related activities.
* Serving as a key liaison with the vessel's Chief Engineer/Captain regarding necessary maintenance requirements.
* Coordinating and evaluating the benefits of requested repairs, upgrades, and modifications by vessel management that necessitate contractor involvement or significant expenditures, ensuring they are performed efficiently between seasons in port.
* Overseeing staffing needs for work conducted both in port and at the shipyard.
* Managing and negotiating contractor selection, administering contracts, and monitoring contractor work by arranging services for vessels, ensuring timely scheduling of regulatory inspections, and controlling expenditures within designated projects.
* Developing comprehensive maintenance and repair cost analyses, tracking actual costs against repair and maintenance, and capital expenditure budgets.
* Creating Purchase Orders (POs)/Work Orders (WOs), reviewing and closing outstanding maintenance jobs, reviewing/approving requisitions, and analyzing vessel reports.
* Closing POs for completed work and updating financial information to ensure accurate and timely payments.
* Assisting in the development and modification of preventative maintenance plans for vessel equipment.
* Being available 24 hours a day, including weekends, to address urgent vessel maintenance, repairs, and engineering operations.
Essential Skills & Experience
* Hold a Marine Engineer Class III (ATT-III) certificate or possess a Bachelor's Degree (S1) in Mechanical Engineering, Marine System Engineering, Electrical & Instruments Engineering, or another related major.
* A minimum of 2-5 years of experience as a Port Engineer within a shipping company.
* Comprehensive knowledge of vessel operations, particularly for Tug & Barge, Tanker, SPOB, or similar vessel types.
* A deep understanding and capability to manage the maintenance and repair of vessels, port facilities, and associated equipment.
* Excellent communication skills, a collaborative team player, strong leadership qualities, and exceptional attention to detail.
* Proficient computer skills, especially with MS Office, CMMS, VMS, FMS, and other vessel monitoring instruments.
* Fluent in English with strong leadership skills to effectively manage the technical department, including troubleshooting and providing technical advice.
* Demonstrated ability and experience in managing multiple tasks concurrently.
* Proficient in the use of various maintenance and repair tools and equipment.
* Ability to thrive and perform effectively in a fast-paced environment.
* Physical Requirements: Capable of lifting and moving heavy objects, working in confined spaces, climbing ladders, and performing tasks at heights.
## 6. Maintenance Technician (Mechanical / Electrical)
This role is crucial for ensuring the continuous operational reliability and safety of our fleet through expert mechanical and electrical maintenance.
Key Responsibilities
* Conducting thorough testing and ensuring stable performance of marine engines.
* Systematically examining and troubleshooting any issues within electrical systems.
* Executing minor repairs on ship engines.
* Performing routine maintenance on electrical AC systems and undertaking plumbing repairs.
* Repairing or replacing damaged/worn-out engine components.
* Maintaining accurate and detailed service records and documentation.
* Analyzing motor performance data and identifying early signs of malfunction.
* Visiting docking stations for comprehensive vessel inspections.
* Conducting operational tests of machinery and systems.
* Changing oil, filters, and other essential components during scheduled maintenance checks.
* Assisting with and independently handling troubleshooting for other mechanical and electrical parts of the vessel.
Essential Skills & Experience
* A Diploma (D3) in Mechanical & Electrical Engineering for Mechanics & Electricians, or a Diploma (D3) in Civil/Structural Engineering, or possession of a Welder Certificate for Construction roles.
* A minimum of 5 years of experience in troubleshooting mechanical, electrical, and/or structural issues within a shipping company environment.
* Practical knowledge of vessel operations, specifically for Tug & Barge, Tanker, SPOB, or similar vessel types.
* A solid understanding and practical ability to handle the maintenance and repair of vessels, port facilities, and related equipment.
* Excellent communication skills, a collaborative team player, and meticulous attention to detail.
* Proficient in the use of various maintenance and repair tools and equipment.
* Ability to work effectively and efficiently in a fast-paced environment.
* Willingness to travel onboard vessels within the operational area.
* Physical Requirements: Capable of lifting and moving heavy objects, working in confined spaces, climbing ladders, and performing tasks at heights.
## 7. Technical Superintendent
The Technical Superintendent is responsible for the overall technical performance, maintenance, and regulatory compliance of assigned vessels, ensuring optimal operational efficiency and cost control.
Key Responsibilities
* Monitoring the technical operations and maintenance schedules of assigned vessels.
* Assessing vessel performance through monthly return reports and inspections, aiming to maintain optimum maintenance levels.
* Monitoring and identifying root causes for excessive or unusual wear and tear, then developing effective control and rectification strategies.
* Tracking the technical performance of vessels and closely monitoring the consumption of spares, lubricating oils, and bunkers.
* Monitoring survey cycles, statutory survey requirements, and physically carrying out crucial surveys onboard.
* Proactively planning regular and special surveys, repairs, and dry dockings to maximize time and cost benefits for each vessel.
* Liaising effectively with the Operations Superintendent, Master, or Chief Engineer regarding the vessel’s maintenance program and operational matters.
* Conducting at least two comprehensive vessel inspections annually using a detailed inspection checklist.
* Providing detailed operating budgets for maintenance, dry-docking, and special surveys.
* Initiating follow-up actions to contain costs within budgeted parameters wherever possible.
* Maintaining up-to-date cost data from various sources, in cooperation with the Procurement department.
* Controlling the volume and preparing precise specifications for repairs outsourced to workshops/repairers and organizing the supply of necessary repair equipment.
* Providing constructive feedback on purchases and encouraging ship staff to undertake repairs onboard when feasible.
* Timely alerting principals to potential cost areas that may exceed the budget.
* Advising ships under control on both budgeted and actual costs for technical items.
* Implementing strategies to reduce costs by motivating ship staff and enhancing cost awareness through regular updates on the cost of ordered stores and spares.
* Ensuring the validity of class, international, national, and specific vessel certificates.
* Staying abreast of requirements/changes in statutory/class rules, developments, and other regulations.
* Continuously updating, instructing, advising, and following up with ship staff on the implementation of these changes, in coordination with the Head of Technical and Operations department.
* Reviewing the effectiveness of the company’s Safety Management System (SMS) and discussing its implementation with the Master during inspections.
* Preparing monthly reports detailing vessel’s budgeted and actual expenditures, submitting them punctually to the Head of Technical.
Essential Skills & Experience
* Hold a Marine Engineer Class II (ATT-II) certificate or possess a Bachelor's Degree (S1) in Mechanical Engineering, Marine System Engineering, Electrical & Instruments Engineering, or another related major.
* A minimum of 3-5 years of experience as a Superintendent at a shipping company, with over 8 years of overall experience in the shipping industry.
* Preferably an Assistant Manager specialized in Ship Management.
* Extensive knowledge of vessel technical/engineering aspects and Planned Maintenance Systems, especially for Tug & Barge operations, Tankers, SPOBs, or similar vessel types.
* Excellent communication skills, fluent in English, and strong leadership capabilities to manage the technical department, including troubleshooting and technical advice.
* Proven ability and experience in managing multiple tasks concurrently.
* Required Skills: Expertise in Ship Management, International Convention Regulations, ISM Code, ISPS Code, and Tankers Vessel operations.
* Strong analytical and logical thinking, detail-oriented, well-organized, and proactive in driving continuous improvement.
* Proficient computer skills, especially with MS Office, CMMS, VMS, FMS, and other vessel monitoring instruments.
## Application Process
To be considered for these exciting opportunities, please submit your comprehensive resume to [email protected]. Ensure your resume file size does not exceed 1000kb and clearly state the specific Job Title Name in the subject line of your email. Only highly qualified, short-listed applicants will be contacted for subsequent stages of the selection process.